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Generating the Ad Hoc Report by Location

The Reporting > Ad Hoc Report By Location page allows users to generate a list of Registrants that are aggregated by VISN or Facility.

  1. Click the Reporting tab, and select Ad Hoc Report by Location from the menu option.

    The Reporting > Ad Hoc Report By Location page displays.

    Image of the data elements that can be selected for the Ad Hoc by Location Report.

    Note: -_The report criteria that can be specified are handled in two steps that are displayed on consecutive pages. The first page will contain the Step 1 criteria and this will be used to populate the Step 2 page criteria.

  2. Set the filter criteria for the report by performing the following steps:

    1. Use the checkboxes to select the filter criteria that will be used to generate the report, and then click the Go to Step 2 button.

      Note: -_Users must select at least one data element to generate the report.

      The Reporting > Ad Hoc Report By Individual page displays the selection criteria.

      Image of the Selection Criteria that can be selected for the Ad Hoc Report by Individual.

    2. Choose the selection criteria that will be used to filter the report.

      ClosedView the Selection Criteria for the Ad Hoc by Location Report

      Selection Criteria for Ad Hoc By Location Report
      Registrant Information Description
      Registrant Status

      The status of the Registrant's questionnaire.

      Users can filter by one or more statuses.
      Location (VISN or Facility)

      The VISN or facility where the Registrant is assigned or where the Registrant was evaluated as reported in the Corporate Data Warehouse (CDW).

      Users can filter by all locations, a single VISN, a single Main Facility, a single Sub-Facility, or by Registrants that have no assigned location

      Note: -_When filtering the report by only a VISN or Main Facility, the report will return results for all of the subordinate facilities for the selected facility type.
      Health Factor

      Health Factors are entered into the CPRS Template by a Health Care Provider during the Clinical Exposure Evaluation.

      Users can filter by one or more Health Factors.

      Note: -_ This data will only be available for Registrants in Participant status.
      Subpopulation Flag

      Subpopulation Flags separate Registrants into common groups, such as operations served.

      Users may filter by one Subpopulation Flag.
      Admin Flag

      An Admin Flag documents administrative action in a Registrant's record.

      Users can filter by a single Administrative Flag.

      Note: -_As the Registrant Record may include multiple instances of the Administrative Flag, users can specify a date range for when the flag was entered in the record.
      Response to specific question

      A Registrant has provided a response to a question in a completed Questionnaire.

      Note: -_ This data will only be available for Registrants in Participant status.

      Users can filter by Yes, No, I do not wish to answer, or Don't know.
      Death Flag The Death Flag is set when a Registrant is deceased. The Selection Criteria allows the user to exclude registrants that are deceased.
      Gender The sex of the Registrant. The Selection Criteria allows the user to filter by a single gender type.
      Health Care (VA Care) Enrollment Status Health Care Enrollment Status is the Registrant’s status in VA Care. The Selection Criteria allows the user to filter by one Health Care Enrollment Status.
      Duty Status

      The military standing of the Registrant: Veteran, Retiree, or Active Duty.

      Users can filter by one or more Duty Statuses.
      Health Concerns?

      A Registrant is considered to have health concerns if they answered "Yes" to any of the questions in the Health Concerns section (Question 3.A–3.K).

      Note: -_ This data will only be available for Registrants in Participant status.

      Users may filter by No, Yes, or All.
      Request to be seen?

      The Registrant has provided a positive response to Question 7.B (Do you wish to see a DoD or VA health care provider to discuss your health concerns related to airborne hazards during deployment?).

      Note: -_ This data will only be available for Registrants in Participant status.

      Users may filter by No, Yes, or All.
      Deployment Country

      A country from the Registrant’s deployment history that was received from the deployment interfaces or was self-reported.

      Note: -_The data for deployments that have exposure responses will only be available for Registrants in a "Participant" status.

      Users may filter by one country from any of the Registrant's deployments or from the AHOPBR eligible deployments with exposure responses on the Questionnaire.
      Date Range for Questionnaire

      The date the Registrant either started or completed the questionnaire. Completed Questionnaires must have been submitted in the system.

      Users can set the date range for either dates using the format mm/dd/yyyy.

      Note: -_Start dates are available for only those Registrants assigned either the "Eligible" or "Participant" statuses. Completed dates will only return those Registrants that are assigned the "Participant" status.
      Race The hereditary group to which the registrant identifies. The Selection Criteria allows the user to filter by a single racial type.
      Ethnicity The ethnic affiliation of the Registrant. The Selection Criteria allows the user to filter by one Ethnicity.
      AHOBPR Evaluation

      Indicates if the Registrant has had an AHOBPR Evaluation.

      You can filter by All, Yes, or No.

  3. Click the Run Report button.

    The system generates the report using your selected criteria.

    Image of Registrant Contact Information Report results.

    The results include the facility and the total number of Registrants assigned to the facility.

  4. Users can drill-down through the results to view the number of Registrants assigned to a facility and a specific Registrant’s questionnaire information.

    ClosedView Registrants Assigned to a Facility

    In the Total Registrants column, click the hyperlink that corresponds to the facility.

    The Reporting > Ad Hoc Report By Location > Facility_ID page displays.

    ClosedView the Questionnaire Data for a Registrant

    1. In the Total Registrants column, click the hyperlink that corresponds to the facility.

      The Reporting > Ad Hoc Report By Location > Facility_ID page displays.

    2. In the Registrant Name column, click the hyperlink that corresponds to the Registrant.

      The Registrants > Registrant > Clinically Relevant Summary page for the Registrant displays. See the "Viewing Registrant Records" topic.

  5. To save the data elements and selection criteria used to generate this report for future use, or load existing saved search criteria, choose from the following:

    ClosedSave the Search Criteria

    1. Click the Save Search Criteria button.
    2. Enter a name for the report in the Search Criteria Name box.

    3. Click the Save Search Criteria button.

      A link will be displayed in the Reporting > Ad Hoc Report by Individual page that allows you to load or delete the saved search criteria.

    ClosedLoad the Saved Search Criteria

    1. At the top of the page, click the Click here to load or delete saved search criteria link.

      The Saved Search Criteria section displays on the page.

      Image of Saved Search Criteria section for Ad Hoc reports.

      Each saved search will include the name assigned to the report options, a list of the search criteria, the date and time the options were saved, and a Delete and Select button.

    2. Click the Select button that corresponds to the saved selection criteria that will be used to generate the report.

      The Ad Hoc report page displays the selection criteria that were previously selected for the report.

    3. Click the Run Report button.

      The system generates the report using your selected criteria.

    4. If you have made changes to the search criteria and need to save the changes, enter a new name for the report in the Search Criteria Name box, and then click the Save Search Criteria button.

      Note: -_The AHOBPR Clinical Portal does not allow users to save changes to existing search criteria. You must select a new name when saving the search criteria.

    ClosedDelete the Saved Search Criteria

    1. At the top of the page, click the Click here to load or delete saved search criteria link.

      The Saved Search Criteria section displays on the page.

      Image of Saved Search Criteria section for Ad Hoc reports.

      Each saved search will include the name assigned to the report options, a list of the search criteria, the date and time the options were saved, and a Delete and Select button.

    2. Click the appropriate Delete button.

      The system prompts you to confirm the deletion of the saved search criteria.

      Image of system prompt confirming deletion of saved search criteria.

    3. Click OK to delete the saved search criteria. Otherwise, click Cancel.

      The system displays a confirmation that the deletion was successful.

    4. Click OK.

      The Saved Report Search Criteria page refreshes to display that the saved criteria has been deleted.

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